20 Free Rejection Letter Templates

A Rejection Letter is a type of document that is used to convey a message to the recipient. The message informs the person who submits the letter that he has not selected for the post he applied for. It might be a rejection for a particular task to be selected for currently. A rejection letter can also be considered as non-acceptance for university enrollment, job role, business proposal, and research studies.

These letters sent to job applicants who were unsuccessful to get the position at the company. This letter typically sent after the closing date of the job applications at the stage that the owner invites successful candidates to the interview. These usually form letters auto-filled with the name and details of the applicants.
On the other hand, a rejection letter is not usually sent to a candidate who the owner has interviewed. As they met these people in person, this letter can be seen as too cold, the owner may call the person instead to break the bad news to them himself.

The purpose of a rejection letter is to say “no” to either an invitation. It notifies the recipient of this decision and provides him the reason why it is being declined.
This letter should begin with a genuine appreciation for the opportunity that was offered. It contains a simple “thank you” as begins the letter. Respectively never goes out of style and the recipient will appreciate the attention in that regard.

Types of the Rejection Letter

There are four common types of rejection letters. So, here you can find some details about them from this website.

  1. Formal Rejection Letter
  2. Feedback Rejection Letter
  3. Personal Rejection Letter
  4. Interview Rejection Letter

1. Formal Rejection Letter

A formal rejection letter received upon a non-acceptance of an application. This letter can be a visa letter, job letter, internship letter, or training letter. However, it also can be an application that is not accepted for a club membership. The formal rejection letter does not compulsorily provide a direct reason for a non-acceptance.

2. Feedback Rejection Letter

A feedback letter is the most authentic type of rejection letter. Through this letter, the receiver needs to confront criticism and respond to it with correctness. As we know, no one really likes criticism when it comes to business or company. For example, a feedback letter may include the business ideas along with some loopholes that may not meet the short-term goals now. In this way, the reader may feel anxious and insecure about his business intellect. However, it will cause feel unmotivated. So, it is much needed to learn how to deal with criticism in rejection letters.

3. Personal Rejection Letter

In your daily life, you may come across one or two persons who don’t like you and your personality for no reason. This situation is very usual in the business more than you can consider. So, a personal rejection letter might not seem a big deal. However, if you find yourself in difficulty because of this letter, it may create self-consciousness due to personal comments.

4. Interview Rejection Letter

This letter basically a part of the business rejection letter. Sometimes a person does not fit the profile for a particular job role. In this way, the human resource manager often sends a rejection letter before the interview. Without any issue, this kind of letter can save time and money for both parties. Therefore, it becomes critical to deal with interview rejection letters because the candidates suppose that they did not receive a fair chance.

Free Templates of Rejection Letter

Here you can get 20 free samples of the Rejection Letters from this website.

Template No. 1 For Rejection Letter

This Rejection Letter comes in a simple format. The template provides a formal tone and neat framework. It allows complete modification according to needs using MS Word files. However, you can download this sample easily and print it as per the required range.

Rejection Letter 01

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Template No. 2 For Rejection Letter

Another simple version of the Rejection Letter provides a basic layout. The template helps to formulate your letter to inform applicants who are unsuccessful in their application for the selected vacant position. Here, you just put the required details in according to the red highlighted text. Therefore, this template can be easily downloaded in the Doc format and customized as per needs.

Rejection Letter 02

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Template No. 3 For Rejection Letter

This is the sample of the interview rejection letter that comes in the Word files. It features the text to reject the employee after attending the interview. The sample carries a “thank you for attending the interview” message as well. However, you can use this sample as per your own needs. So, just insert the recipient details by replacing the grey highlighted text using it in Word files.

Rejection Letter 03

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Template No. 4 For Rejection Letter

The format of this sample is a formal one. Any HR of the organization can easily download it and use this template to write quick and send rejection letters to the candidates who had appeared for an interview with the organization. This template can really help to save the time of the user. Therefore, click on the given download button to get this sample for free.

Rejection Letter 04

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Template No. 5 For Rejection Letter

The given template can prove to be very useful for a candidate who is going to reject the offer of a company where he had earlier appeared for the interview. The letter includes a good tone and informs the company management that the individual due to some personal reasons is unable to join the company. Therefore, it can also be downloaded in the Doc files from this website for free.

Rejection Letter 05

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Template No. 6 For Rejection Letter

The following version of the letter specially designed for University Human Resources who strongly encourage hiring authorities to contact the unsuccessful candidates who were interviewed to inform them the position has been filled.  However, this draft letter can be customized as per requirements using MS Word files.

Rejection Letter 06

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Template No. 7 For Rejection Letter

This sample of the Rejection Letter can be used to inform the applicant to choose another person for the particular position in the company. The letter contains a “thank you” message to the rejected applicant as well. Therefore, you can edit this sample as per your needs and also download it for free in the Doc format.

Rejection Letter 07

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Template No. 8 For Rejection Letter

Download this free version of the Rejection Letter and customize it as per needs. It carries a message to rejection for a specific position in the company. This is a useful format that provides a good tone of the text. However, to use this sample, you should insert the recipient details in the given bracket spaces.

Rejection Letter 08

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Template No. 9 For Rejection Letter

Use this example of the Rejection Letter to inform the applicant of his rejection for the particular position. The template contains the message “thanks for your interest” in a good tone. Therefore, this handy template can be modified and downloaded any time for free in a Doc format.

Rejection Letter 09

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Template No. 10 For Rejection Letter

The layout of this rejection letter also a formal one. The HR authority of the company can easily download and use this template to write quick and polite rejection letters to the applicant who had appeared for an interview with the company. Therefore, all the providing text can be edit as per requirements using Doc format.

Rejection Letter 10

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Template No. 11 For Rejection Letter

Another simple format of the Rejection Letter can be used as interview rejection. It contains a range of messages to inform the applicant of his rejection and provide a “thank you” message for their interest to join the company for a particular position. However, this is an accessible version of the letter that any HR can download for free in the Doc format.

Rejection Letter 11

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Template No. 12 For Rejection Letter

You can use this template to reject an applicant after taking his/her interview related to a particular position. The template contains the recipient details at the top which can be edit as per needs at any time. Furthermore, this sample provides a handy tone text format in two different paragraphs. Therefore, you can easily download this sample in Word format for free.

Rejection Letter 12

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Template No. 13 For Rejection Letter

This is an accessible example of a letter that can be used as a rejection or acceptance letter. The template having the details and a good message tone to select or reject the applicant for a particular position they applied for. This is a useful sample and any HR can replace the providing text or insert the details on the blank lines accordingly.

Rejection Letter 13

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Template No. 14 For Rejection Letter

This is a single-page rejection letter template. It provides some detail to reject the applicant along with polite words. The template can be downloaded and customized as per needs at any time by HR of the company using it in the Doc format. However, they can print this format as per the required range also.

Rejection Letter 14

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Template No. 15 For Rejection Letter

The given template can be easily downloaded in the form of a Doc document from our website and is print easy. The template has a high-resolution range that allows the user to get a very good quality printout. Moreover, it also contains a good choice of language that is simple and very polite. Therefore, click on the given button to get this template for free.

Rejection Letter 15

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Template No. 16 For Rejection Letter

The following example helps to formulate your letter to inform applicants who are unsuccessful in their application for the selected position. You just need to put the required details according to the given highlights. Therefore, this template can be easily downloaded in Word format and can be customized as per needs.

Rejection Letter 16

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Template No. 17 For Rejection Letter

This template can be used to reject the applicant who not interviewed for the selected position. It carries a good tone message of rejection along with handy formats. Any HR can download this letter and use it as per their needs.

Rejection Letter 17

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Template No. 18 For Rejection Letter

This letter of rejection provides three parts separately on a single page. It contains company detail at the top, a letter format in good tone text in the center where the applicant’s name can also be mentioned, and a position detail at the bottom. Therefore, it can be downloaded for free of cost in the Doc format.

Rejection Letter 18

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Template No. 19 For Rejection Letter

This rejection letter can prove to be very useful for an applicant who is going to reject the offer of a company where he had earlier appeared for an interview. The template includes a good tone and informs the applicant that the individual due to some personal reasons is unable to join the company. Therefore, each line can be modified as per needs using it in Doc files.

Rejection Letter 19

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Template No. 20 For Rejection Letter

Any HR of the company can easily download this version of the rejection letter and use it to write a quick and polite rejection to the applicant who had appeared for the interview with the company. However, all the providing content can be edit as per needs using Word files.

Rejection Letter 20

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