A Travel Expense Report is a document that is used to track the expenses of business-related trips. These reports can be printed on paper or be in digital form. Employees are often asked to append some receipts to the form for tax purposes. This report is much important to track any of the expenses which are tax checkable. In order to stay on track, the workers are usually given a timeline in which they need to record an expense report. In these reports, sustain expenses get in the form of documents and the information should provide any accounting purposes. If the workers fail to fill out this report, then it becomes a financial risk for the company.
Travel expenses are the costs which associate with business-related activities. These expenses generally deducted when the employees experience the costs while traveling for business purposes. These purposes can contain meetings or conferences. All travelers need to complete this report online when requesting a refund for travel as well as conference costs. These expenses also include transportation, meals, and accommodation costs. The report ensures the travelers that all needed original receipts are also attached to the printed and signed travel document.
Importance of the Travel Expense Report
Expenses are necessary on business visits, which also ensures that writing travel expense reports are impossible. All expenses are the major parts of any company’s operations and an essential component of the company’s profit. However, the travel expense report is much important for the employers, accounting departments of the organization, and also the tax offices. These reports help to monitor the expenses. They also allow to build a good reputation, encourages the responsibilities for spending, and ensures the adherence for travel policy. A well-formatted travel expense report can include the travel expenses, overnight expenses, additional costs for meat, and incidental costs.
How to Create a Travel Expense Report?
To create your own travel expense report for your company, you should follow the steps which are listed below.
- Enter the decided header: First, you need to insert the header where you can show your travel expenses. For example, payee or employee information, business purposes, approval signatures, and travel information.
- Insert the employee information: Enter the full name, address, email address, ID number, position, assigned department of each employee. Also, add other information which identifies that the person is the company’s employee.
- Mention the business purpose: With so many people sent on a business trip, it will be difficult for the company to pinpoint the particular business purposes. Therefore, you should show up the details of your business trip.
- Enlist the details of the traveling and expenses: This is the most important section of the report, where you should provide travel and expenses information. You can also add subheadings for expense date, type, the amount spent, billing type, and payment type.
- Finalize the travel expense report: In the end, you should attach all invoices and receipts as well to the report. Then submit it to the HR department of your company.
20 Free Templates of the Travel Expense Report
Here you can get 20 free samples of the Travel Expense Report from this website.
Template No. 1 For Travel Expense Report
The given sample of the travel expense report designed by the Auburn University is used for interviewees and non-active employees for reimbursement of travel expenses. It is a single-page form in print-ready PDF format and successfully includes all the details about the traveler and the expenses. Moreover, you can use it for your own travel report by inserting the data using a web browser or any PDF reader.
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Template No. 2 For Travel Expense Report
Here is a three-page Travel Expense Report comes in PDF format and designed by SAO. The template provides a well-designed form according to the requirements of the company. Furthermore, it contains data filling in different sections which makes sure that details about every expense of the business trip are covered. Therefore, download this blank form and insert the required data using any PDF reader software or a web browser.
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Template No. 3 For Travel Expense Report
The following file is a sample of a domestic travel expenses report sheet. It is another three-page comprehensive document report covering essential sections of expenses reporting and reimbursement details. The given cells can be filled manually using any PDF reader. Therefore, you can easily download this sample for free in a zipped file.
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Template No. 4 For Travel Expense Report
The following document guide provides instructions for filling out the travel expense report. This template can be used by travelers to report actual expenses during the official travel and other expenses that occurred within the company or any other organization. It’s a four-page company-specific informative sheet that comes in PDF format. Therefore, you can get it free of cost from our website.
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Template No. 5 For Travel Expense Report
ANy organization readily bears the travel expenses of particular candidates traveling to the company campus for a recruitment interview. If you are such a candidate, you can submit this external recruitment travel expense to get your expenses reimbursed. It comes in Doc format and can be modified as per needs. Therefore, download this version of the Travel Expense Report free of cost archived with a zipped file.
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Template No. 6 For Travel Expense Report
Here is another blank form for the Travel Expense Report that can be filled by Travelers. They can use this template to create an expense report for any business-based trip. It is a two-page document that comes in PDF format. Therefore, it can be download free of cost from our website and can be used for any type of travel expense report.
Get this template by clicking on the Download.
Template No. 7 For Travel Expense Report
This travel expense reports the expenses incurred during travel. It contains the expenses meant for transportation, lodging, mileage, phone, meals, and so on. Moreover, the template will help the concerned authority to check whether or not the expenses were in alignment with the purpose and regulations of the tour. Therefore, it can easily download and customize in Doc format as per requirements.
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Template No. 8 For Travel Expense Report
Another sample of the basic Travel Expense Report that comes in Doc files on this website. It provides a table along with essential factors for a monthly expense report. You should fill out this form for your expenses report. Furthermore, it also provides the option of creating your own list, using this list as a guide. Therefore, click on the below download button to get this sample free of cost.
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Template No. 9 For Travel Expense Report
The given sample designed by experts and provide a well-organized format for a Travel Expense Report. It is a single-page form that contains five different sections which can be filled manually using MS Word files. This is an accessible format and can be customized as per requirements. Therefore, get this form for free and fill up the fields of your travel expenses accordingly.
Download this template from here.
Template No. 10 For Travel Expense Report
Here is the example of a Business Expense report. It comes in Single-page and provides some different sections along with blank forms. Using this template, you can insert the business meals, purposes, and general expenses for the monthly expense report. Hope it will be a useful tool for your company. Therefore, download it for free in Doc format and customize it as per your needs.
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Template No. 11 For Travel Expense Report
This form is used to reimburse travel and business-related expenses for places like colleges, offices, universities, etc. In such cases, you need to make a claim within some days after traveling otherwise the reimbursement will get canceled. Therefore, download this accessible version of the travel expense report in Doc files and modify it as per your needs.
Here you can download this template.
Template No. 12 For Travel Expense Report
Here is the standard format of the Travel Expense Report that is divided into several sections. It provides basic details and travel costs. The cost is further divided into other sections for better clarifications. For example, date, travel, duration, and cost. However, it’s fully editable and available for download in Doc file formats so you can customize it as per your needs.
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Template No. 13 For Travel Expense Report
Another editable template of a travel expense report. It is a fully customized file allowing an organization to customize it according to their needs. It includes travel expenses for multiple days in detail and also contains sufficient space to summarize the total expenses. The template includes a covering letter with relevant content to the subject. Therefore, you can easily get this Travel Expense Report in Doc format free of cost from this website.
Click on the below button to download this template.
Template No. 14 For Travel Expense Report
This travel expense reports the expenses incurred during travel. It contains different blank sections for major components for a travel expense report that can be filled manually. Moreover, the template will help the concerned authority to check whether or not the expenses were in alignment with the purpose and regulations of the trip. Therefore, it can easily download for free and customize in Word format as per requirements.
To download this template click on the below button.
Template No. 15 For Travel Expense Report
This standard version of the Travel Expense Report is divided into several sections. It offers basic details and travel costs. The expense sections are further divided into other sections for better clarifications. For instance, travel, duration, and cost. Therefore, it’s a fully editable template and available for download in Doc file formats so you can customize it as per your needs.
Here you can download this receipt template by clicking on the Download.
Template No. 16 For Travel Expense Report
Here is the two-page Travel Expense Report that is available on this website in Doc format. The template provides blank forms along with some instructions and optional checkboxes. Using this sample, a traveler can insert detail for general travel info, the purpose of the travel, and all needed expenses and costs throughout the trip. However, it can be easily downloaded free of cost.
Here is the link for download this template.
Template No. 17 For Travel Expense Report
The following document can be used for expenses experience during travel. It contains all needed expenses elements which are used in a well-formatted travel expense report. The template also helps the authority to check whether the expenses were in alignment with the purpose and regulations of the tour. Therefore, get this accessible version in Doc files free of cost.
Simply click on the Download button to get it free.
Template No. 18 For Travel Expense Report
Here is the accessible version of the Expense report form that can be used for any type of Travel Expenses reports. The template provides core blank lines along with essential parts to be filled accordingly. It contains a section for travel expense, organizational costs, and miscellaneous expense and their total at the bottom. Therefore, it can be further modified as per need by adding or removing any element.
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Template No. 19 For Travel Expense Report
Get this simple version of the Travel Expense Report in Blank format. It comes in Doc files and customizable as per your needs. The template provides you well-formatted sections to provide the expense report along with employee information.
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Template No. 20 For Travel Expense Report
This sample of the Travel Expense Report designed to provides complete expenses details for a university-based tour. It comes in Doc format and provides a different section for the different costs to be filled manually. However, this template easily customizes as per needs and also downloaded for free from our website.
Click on the following download button to get it for free.